Our GDPR Policy of Protecting Your Personal Data

1. Personal Data Processing Principles

• The company collects, processes, and stores personal data in a legal, correct, and transparent manner.
• Before receiving personal data, the company defines explicit and legitimate purposes for its collection, processing, and storage.
• The company does not process data in a way that is incompatible with these purposes.
• The company collects, processes, and stores personal data only voluntarily and on the basis of consent from the data subject.
• The company always acts in accordance with the scope, nature, manner, and time of processing and storage of personal data.
• The data subject is responsible for the validity, accuracy, and relevance of the personal data provided.
• Personal data that allows identification of the data subject is kept only for the time and extent necessary for processing.
• The company destroys or anonymises personal data after reaching the processing purpose or after receiving a deletion request, unless the law requires further storage.

2. Purposes of Personal Data Processing

• To provide communication with the company via a web-based contact form and other Internet communication systems.
• To conduct personal and anonymous analysis in accordance with the stated interests of the data subject.
• To conclude and execute contracts with a personal data subject.
• To market company services.
• To conduct polls, campaigns, and surveys.
• To create internal statistical reports for further development of the company.
• To analyse website traffic.

3. Personal Information We Collect

Most of the company’s online resources, including the website and cloud services, can be used without revealing your identity.

If you register on our website via a web form, communicate with the company via WhatsApp, Telegram, WeChat, email, phone, or use another way of contacting us, the company may ask for your name and surname, email address, telephone number, preferred means of communication, and information about your interests within the scope of the company’s business.

If your request is more specific and you need more detailed information, the company may also ask for your date or year of birth, country of residence, highest attained level of education, and other additional information in accordance with the agreement.

The list of collected information may vary depending on the communication system you use. It is always your decision what information you provide to the company.

The company collects only the personal information that you voluntarily and directly provide to us. At any stage, we can inform you exactly what information is required in order to provide the service you are interested in.

4. Cookies

Cookies are used to track website traffic and user behaviour, for example through Google Analytics. Cookies help analytics engines identify unique users, track user sessions, and collect data on how visitors interact with the website.

This helps us provide you with a good browsing experience and allows us to improve the website and the services we provide.

These files are stored on computers and other devices used to access websites. You can delete or disable cookies in your browser settings at any time.

5. Secure Access to Personal Information

For data security, including data sent via websites, we use the HTTPS protocol. The use of SSL encryption helps protect data transferred between the server and your web browser.

The personal data of the company’s customers is stored in electronic form on protected servers. These systems are protected by access control, audit systems, and antivirus protection.

6. Statistical Analysis

The website uses tools for statistical analysis of input data in order to improve the quality of the services provided.

• We store information about website visits in electronic logs on the web server.
• To collect and analyse website data and improve campaign effectiveness, our site may use external online analytics services offered by Google Inc. and Facebook.

External web analytics service providers may store data files in order to analyse the use of the site by visitors. If you do not want these providers to use information about your activities on our website, you can deactivate JavaScript in your browser. In this case, some external information sources published on the website may not work.

7. External Sources of Information

• Google Maps may display interactive maps and driving directions to our offices.
• Social network widgets may display actual information related to the website.
• Icons may contain links to different social networks.
• Links to third-party websites may transfer you directly from our site to another website.

The use of external information resources is governed by the operators of the corresponding resources, websites, social networks, services, and similar platforms.

Regardless of the circumstances and data downloaded from our website, external operators do not have access to the personal information of visitors to our site through our systems.

8. Newsletter Subscription

Newsletter distribution via our website may be performed by an external service. Within this service, we provide only the information listed at the time of subscription, because this data is technically necessary for sending the newsletter.

You can unsubscribe at any time by clicking the “Unsubscribe” link available at the end of each newsletter.

9. Precautionary Measures

Within the scope of personal data protection measures, our specialists implement technical and organisational measures against deliberate or unintentional data manipulation, unauthorised access, alteration, or destruction of information.

The transfer of client data from the website is performed through an encrypted communication channel using an SSL certificate. Devices used to store data are equipped with systems for authentication, authorisation, employee audit, firewalls, and antivirus software.

Despite all precautions, data transmission over the Internet always contains a certain level of security risk. Information packets travelling from sender to recipient pass through intermediate switching nodes. Access to these gateways is governed by their owners.

Therefore, absolute protection of transferred information from third-party access cannot be guaranteed. If you use the Internet to transfer confidential documents, you should also protect transmitted data with encryption, passwords, or other means.

For sending confidential documents, we recommend using regular mail.

10. Data Retention Period

The company keeps personal data for five (5) years from the date of consent of the data subject, or until the date of a written request for data deletion by the data subject.

11. Transmission of Personal Data to Third Parties

The company does not disclose acquired personal data except in cases where required by law. This includes accounting management requirements and cases where a personal data subject authorises the transfer of personal data to a third party or authorised representatives of the company.

Authorised representatives of the company collect, process, and store personal data in accordance with the company’s personal data protection policy.

12. Your Rights

Every personal data subject has the right to receive information from the company about what specific personal data the company processes and stores.

The personal data subject also has the right to copy, update, and correct personal data, request limitation of processing and storage, transfer the data in whole or in part, or request deletion from the company’s database.

13. Contact Information

To receive additional information about your personal data or to send requests related to personal data, please contact: info@myvms.eu.

Published: February 2024